exclamationBig Changes for the VDS
Effective June 1, 2025, Vendor Disclosure Statements are no longer required for contracts/agreements of all types that are less than $75,000. All VDS Contracts will also be submitted through the Procurement Contract Portal.
- How-to instructions for submitting a VDS through the Contract Portal are included on the Contract Management Submission Procedures Webpage.
- A Vendor Disclosure Town Hall was offered on June 27, and the recording is available through the Procurement Training Videos.
Please direct all VDS questions to acctspay@ua.edu.
Procurement Services
Procurement Services encompasses Accounts Payable, Contract Management, Construction Contracts & Compliance, Purchasing, and Procurement Training.
Purchasing Mission
To continually identify and incorporate innovative purchasing practices to support the teaching, research, and service efforts of The University of Alabama while adhering to University policies, state and federal laws, and sound business practices.
Purchasing
The Purchasing Department is here to help you with your procurement needs. Please do not hesitate to contact us with questions.
Save time and money by shopping with one of our 300 Contract Vendors.
Purchasing Forms
Expenditure Matrix
The Expenditure Matrix is intended to assist the user in identifying the appropriate method of payment for common expenditures.
Location
Procurement Services Building
1500 Flint River Drive
Tuscaloosa, AL 35404
Use the UA Interactive UA Maps to locate our offices.
Procurement Systems
Check out the Procurement System training resources and information on getting set up to work with Procurement Services.
buyBAMA Submit P-Card orders, purchase orders, and receiving.
PaymentWorks Vendor onboarding & updates, and vendors initiations.
Contract Portal Route contracts for review & retrieve execute contracts.
Concur Reserve travel, reconcile P-Card transactions, request reimbursements, & pay vendors.
Wondering what payment method to use? View the Policies and References page for more information on payments.
Latest News
- Airgas Billing UpdatesEffective September 15, 2025, Airgas will apply a 3% surcharge on all credit card payments.To avoid this fee, users can set up autopay for their Airgas account(s). If you are interested and have not received a copy of the enrollment form to get started, please contact Gieva’ Patton, patto024@ua.edu for a copy. Important form details:… Read more: Airgas Billing Updates
- Procuring Digital Content and TechnologyFollowing the April 2024 update to Title II of the Americans with Disabilities Act, public universities are required to ensure that all digital content is fully accessible to all individuals by April 2026. This includes all third-party applications used by the University community, whether paid or free.When procuring digital content… Read more: Procuring Digital Content and Technology
- Certificates of InsuranceAs a friendly reminder, any vendor coming onto campus must provide a valid Certificate of Insurance (COI) prior to their arrival.The COI must: This is a critical step in ensuring that all third-party vendors meet our risk management and liability standards. If you have any questions or need assistance verifying… Read more: Certificates of Insurance
- Big Changes for the VDS and PSAEffective June 1, 2025, the Professional Services Agreement and Vendor Disclosure Statement will now be submitted through the Procurement Contract Portal, Agiloft. Also, effective June 1, 2025, Vendor Disclosure Statements are no longer required for contracts/agreements of all types that are less than $75,000. Please direct all VDS questions to acctspay@ua.edu. … Read more: Big Changes for the VDS and PSA
- Event Equipment Rental, Service & Event SuppliesEvent Equipment Rental, Service, and Event Supplies (UA24-106) encompasses a broad range of products and services essential for executing successful events. This includes renting items such as tents, tables, chairs, and other event essentials, ensuring every event has the necessary equipment for a seamless experience. Pope Tents is the primary vendor… Read more: Event Equipment Rental, Service & Event Supplies
- Planning your Purchases for Fiscal Year 2026: A Strategic ApproachFiscal Year 2026 is here! We can’t wait to help with your procurement plan to meet your needs, reach your goals, and help ensure smooth operations and cost savings. Purchasing wants to hear what you have planned for 2026 and help guide departments when you are mapping out timelines and… Read more: Planning your Purchases for Fiscal Year 2026: A Strategic Approach
Procurement Services publishes a monthly newsletter to inform our campus partners about policy reminders and updates, Procurement systems, procedures reminders and updates, and events.