The University defines a uniform as anything that will be worn by Faculty, Staff, or Students to represent the University or distinguish you within a workplace or at a University function. For shirts, jackets, or sweaters, the item must include a reference to the University, preferably including the department or group the wearer is representing.
Please note: Uniforms need to distinguish the wearer from someone not representing the department, group, or event. Shirts purchased off the shelf that are available to the general public are not acceptable.
Currently, there are two contracts that can be utilized. For professional wear, Cintas is the contract vendor. For t-shirts, the vendor is “Ad Wear and Specialty of Texas.” If you are purchasing t-shirts to wear as a uniform, you can use either of the vendors listed above.
Contact information for the contract vendors can be found on the Approved Contracts website.
Departmental Instructions for Ordering Uniforms:
Finance & Operations Departments:
Per the University’s policy for Uniform and Professional Wear, all Finance and Operations departments are required to place their orders through Uniform Management. Please view the Getting Started information prior to contacting Uniform Management.
The Branding & Licensing Form, invoicing, payment, delivery, questions, and any order issues need to be directed to Uniform Management.
Non-Finance & Operations Departments:
Departments that are not part of Finance and Operations may work directly with Cintas to place their orders. Here is a link to the UA Catalog and pricing.
The ordering department will be responsible for submitting the Branding & Licensing Form (instructions and link below), receiving delivery at their specified location (orders are not to be sent to Uniform Management), confirming order accuracy, and making payment with their P-Card. If there are any questions or issues that cannot be resolved through the Cintas representatives, those are to be directed to the appropriate Buyer in Purchasing.
Note: Departments are welcome to go through Uniform Management if they prefer to work with a University representative to facilitate try-ons and billings. A large order would be an example of when a department may want additional help, and it would be beneficial to go through Uniform Management. (see instructions above- “Finance and Operations Departments”)
Branding & Licensing Form
All customized items that include any reference to the University must be approved prior to placing any orders. A copy of the approved form is required with the P-Card report in Concur.
For more information about the Branding & Licensing Form, please visit the Brand Approval website.
CLC College Licensing
Vendors that supply or may supply products to the University that include a University logo or insignia must obtain an Internal Campus Supplier License. This license allows vendors to produce products for University departments and groups; this license does not allow the vendor to sell products to any other entity or individual. For more information on licensed vendors and department policy please visit Trademark Licensing.