Shopper: This role can only choose items to put in their cart (Catalog and Non-Catalog) and then transfer their cart to a user who is a Requester or higher. Each Shopper is given a default person to transfer to but can edit to a different person, if needed.
Requester: This role can choose items, check out on Catalog Orders, submit Non-Catalog Orders, and complete receiving.
Approver One: This role can do everything the Requester does but will also approve orders based on the ORG Code they are approving for. Approvals occur for Catalog Orders over $10,000 and all Non-Catalog orders.
Approver Two: This role can do everything the Requester does but will also approve orders, based on the ORG Code, that are over $15,000 (Catalog and Non-Catalog).
University departments are responsible for assigning appropriate user roles for their personnel. If your department is unsure, please contact buyBAMA@ua.edu for assistance.
User Roles and Responsibilities:
| Functions | Shopper | Requester | Approver One | Approver Two |
|---|---|---|---|---|
| Searches and selects the goods or services in buyBama | X | X | X | X |
| Creates a shopping cart in buyBama | X | X | X | X |
| Determines if funds are available for purchase | X | X | X | |
| Adds accounting information and submits order | X | X | X | |
| Authorized to expend University funds up to $9,999.99 on P-Card/PO | X | X | X | |
| Approves or rejects Catalog transactions over $10,000 and all Non-Catalog transactions | X | X | ||
| Approves or rejects Non-Catalog transactions over $15,000, in addition to Approver One functions | X |