Purchasing has established a centralized Amazon Business Prime account for University Faculty and Staff business use as a secondary contract vendor to other UA Approved Contract Vendors.  The University’s account is accessed through the Amazon Business catalog in the buyBAMA marketplace.  A buyBAMA account is required to access the catalog.  A one-time registration will be required the first time you access the account through buyBAMA (see additional details in How to Participate section below).  Please note that all University policies and procedures still apply and must be adhered to for all purchases. 

NOTE: The University’s Amazon Business catalog should be used for all Amazon purchases moving forward.  A reasonable grace period may be allowed to transition from Amazon.com to the University’s Amazon Business account.  Once the grace period ends, purchases from Amazon.com of any kind will no longer be allowed without prior written approval from UA Purchasing.

 

Through the University’s Amazon Business Prime account, you will receive the following benefits:

    • FREE two-day shipping on all Amazon Prime eligible items;
    • Automatic sales tax exemption on exemption eligible items sold by Amazon.com LLC and accepting resellers;
    • Competitive Amazon Business pricing;
    • Access to a dedicated Amazon Business customer service team at 888-281-3847.

 

Amazon Business as a Secondary Contract Vendor

It is expected that Amazon Business will be utilized only when sourcing miscellaneous items that cannot be obtained from other UA Approved Contract Vendors.  For items such as office supplies, janitorial supplies, furniture, lab supplies, etc., please continue to use other UA Approved Contract Vendors when possible.

NOTE: Custom messaging from UA Purchasing will be encountered for commodities where a contract already exists. Please be sure to read the messages and follow the instructions before proceeding with Amazon Business.

 

How to Participate in the University’s Amazon Business Program

There is a one-time enrollment process that will occur the first time you punchout through the buyBAMA Amazon Business catalog.  Please read the following scenarios and instructions prior to accessing the buyBAMA Amazon Business catalog to ensure your account is set up before making purchases.

Scenario 1:

I have never used my University email address on Amazon.com?

Access the Amazon Business catalog through buyBAMA and follow the prompts to set up your Amazon Business account under the University’s central business account.

Scenario 2:

I already use my MyBama email address to make BUSINESS purchases for The University of Alabama on Amazon.com

If your MyBama email address is already associated with an Amazon.com account, when you access the buyBAMA Amazon Business catalog for the first time you will have the option to convert your existing account and transfer any purchase history and pending orders to the central business account.

Scenario 3:

I already use my MyBama email address to make PERSONAL purchases on Amazon.com

If your MyBama email address is already associated with an Amazon.com account, when you access the buyBAMA Amazon Business catalog for the first time you will have the option to convert your existing account and transfer any purchase history and pending orders to the central business account.

If your Amazon.com account for this scenario was a paid Prime membership, follow the steps below to receive a pro-rated amount back to the original form of payment:

    • Login to Amazon.com
    • Cancel your Prime Membership: Your Account > Manage My Prime Membership > End Membership
    • Follow the prompts on the screen to cancel your Prime Membership without having to reach out to Customer Service. A pro-rated refund will be automatically calculated and issued to the original payment source.
    • If you have any issues with the cancellation process or your refund, contact Amazon at 888-281-3847
Scenario 4:

I already use a University email address (other than your MyBama email address) to make BUSINESS purchases on Amazon.com

  • You will need to cancel your Amazon.com account first before registering through buyBAMA. Follow these steps to cancel:

    • Login to Amazon.com
    • Access your order history through your account settings and download the past 12 months for your record.
    • Cancel your Amazon.com membership: Your Account > Manage Membership > End Membership
      If your membership was a Prime membership, a pro-rated refund will be automatically calculated and issued to the original payment source.
    • If you have any issues with the cancellation process or your refund, contact Amazon at 888-281-3847

Once your Amazon.com account is cancelled, access the Amazon Business catalog through buyBAMA and follow the prompts to set up your Amazon Business account under the University’s central business account.

Scenario 5:

I already use my University email address for an existing Amazon Business account.

You will need to deregister your Amazon Business account first before registering through buyBAMA. Follow these steps to deregister:

NOTE: The terminology on this screen can be confusing. Rest assured your order history will not be lost, your account will be converted back to an Amazon consumer, allowing you to join the central Amazon Business account.

“Once your Amazon Business account is deregistered, access the Amazon Business catalog through buyBAMA and follow the prompts to set up your Amazon Business account under the University’s central business account.”

 

Your First Amazon Purchase

The shopping experience in Amazon Business is slightly different than it is for our other Catalog Vendors. Here’s what you need to know the first time you make a purchase:

Adding Your P-Card

Amazon Business requires you to put your P-Card information into their system. You can either enter it during the first time you check out or add it when you first log in by going to “Your Account” and then “Payment Options”.

NOTE: You will be asked for a Billing Address this MUST be:

Accounts Payable
Box 870137
Tuscaloosa, AL 35487
205-348-7377

Shipping Address

When you punchout to Amazon Business the default Ship To in buyBAMA will automatically populate during the checkout process. If you need to ship to another location, you can make that change in buyBAMA.

 

See Amazon Business FAQ Library for Other Questions