Purchasing Policies &
Procedures
INTRODUCTION
The University of Alabama's Purchasing
Department is organized and administered
as a part of the University's Financial
Affairs Division and reports directly
to the Vice President for Finance.
The primary function of the Purchasing
Department, with the authority delegated
by the Board of Trustees and the
President, is to procure products
and/or services for all University
departments in as timely a manner
as possible and in accordance with
state law and University policy.
This web site is an attempt to
provide ordering departments with
as much purchasing information as
possible. The policies and procedures
included in this document describe
the procurement processes at the
University. Included are the steps
for issuing a University purchase
order as well as a University quick
order and when to use each.
The University of Alabama is a
major university with over 300 departments
involved in many diversified areas
of teaching and research. The Purchasing
Department must work, therefore,
with hundreds of individuals within
the University community and with
thousands of vendors in supplying
complex, unique requirements. For
this reason it is impossible to
address every purchasing need that
will arise. The Purchasing Department
staff is a group of well-trained,
professional individuals who are
eager to serve their University
customers. Please contact the Purchasing
Department with any question or
with any unique purchasing requirement
you may have.
When does the Purchasing Department
need to be involved? From the
very beginning. For any purchase
of product or services, expending
grant funds as well as operating
budgets, the Purchasing Department
must be involved. Contact the Purchasing
Department and we will guide you
through the process and advise the
most efficient method for handling
your unique purchasing needs.
Susan M. Petty
Purchasing Manager for Facilities
Judy A. Voss
Purchasing Manager for General Procurement
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