New Contract for T-Shirts

  • September 1st, 2016
  • in News

A new contract for Hanes and Gildan t-shirts has been established with Ad-Wear and Specialty of Texas. As some will recognize, they are currently our contract vendor for Comfort Color t-shirts. The University has been working with Ad-Wear for many years, and we look forward to working with them on this new contract.

The previous contract with Will Enterprises expired on August 18. If you have any questions please contact Jana Weaver, or (205) 348-3954.

buyBAMA Catalog Orders over $4,999.99

  • August 18th, 2016
  • in News

For buyBAMA catalog orders that total over $4,999.99, it is necessary to enter the following information in the Internal Notes section on the Checkout tab.  This will help expedite the processing of the P-Card single purchase limit through the approval workflow.

  • Cardholder name
  • Last 4 digits of the card number
  • Business purpose explanation

Once the Requester completes the Checkout tab, the order will be routed through the approval queue and then returned to the order originator for the credit card information to be entered.  If you have any additional questions about buyBAMA, please email buybama@fa.ua.edu.

New Contract for T-Shirt Orders

  • August 17th, 2016
  • in News

The Purchasing Department is pleased to announce that effective August 19, 2016, Ad-Wear and Specialty of Texas will be the new contract vendor for all Hanes, Gildan and Comfort Color t-shirts.  The current contract with Will Enterprises expires on August 18th.  If you are currently working with this vendor, please contact Jana Weaver at jweaver@fa.ua.edu or (205) 348-3954.

Should you need to contact Ad-Wear directly, please email or call David Tanenbaum at david@adweartex.com or (713) 953-9881.

Audio/Visual Contracts

  • August 3rd, 2016
  • in News

In the ever changing audio/visual commodity, University departments are continually investing in audio/visual products and not all need the same level of technology. While one department needs a simple compact camera, another department might need a more complex Digital Single Lens Reflex Camera (DSLR). Due to the wide variety of audio/visual needs on campus, the University Purchasing Department has sourced multiple audio/visual contracts for departments to use. These contracts cover all aspects of your audio/visual needs from cameras to microphones and many purchases can be made with the University P-Card.

Information on these contracts and many more may be accessed in the standing contractssection of the Purchasing website.

Cleaning University Table Cloths

Do you have a University table cloth that needs to be cleaned?

Royal Fine Cleaners is the contract vendor who can provide this service. The contract covers both laundry and dry cleaning services. You have the option to drop items off at any Royal Fine Cleaners location or have them pick up your items (for a nominal fee). In order to schedule a pickup, please call 391-0034 and select option 5 for the University.

buyBAMA Tips for New Users

  • July 6th, 2016
  • in News

We are nearing the compeletion of the implementation of our new e-Procurement system, buyBAMA. Most of you are already set up to use buyBAMA and others will begin using it soon. Here are the answers to some of our more common questions:

Q. Do I need to place all of my orders through buyBAMA?

No. At this time, buyBAMA will be utilized to place P-Card orders with the catalog vendors that you see on buyBAMA’s home page, and to submit non-catalog orders (requisitions). Purchases made by P-Card with other vendors will not be affected.

Q. When I type in the FOAPAL, the number disappears when I move to the next field. How do I correct this problem?

Think of the FOAP fields (Chart, Fund, Org, Account, Program) as search boxes. When you type information into the box, buyBAMA reaches out to Banner to find values that correspond with what you have typed and a choice list is displayed. You must choose the value from the choice list to proceed. When you have typed the whole code, your choice list will only include one item highlighted in blue. Click the blue box to confirm your entry. Since this process requires buyBAMA to communicate with Banner, the choice list might be slightly delayed. If it doesn’t appear, hit backspace to delete the last number and give it just a second to catch up.

A Few More Tips

  • Please make sure to enter a realistic delivery date for your order. This is especially important for non-catalog orders (requisitions).
  • When you select the buyer for the order, it is a good idea to get in the habit of clicking “Update” as soon as the buyer name is selected. This ensures that the buyer name will be correctly applied to the line items.
  • Check out our Frequently Asked Questions section to find even more answers to common questions!

buyBAMA

  • June 2nd, 2016
  • in News

buyBAMAWe are nearing the compeletion of the implementation of our new e-Procurement system, buyBAMA. Most of you are already set up to use buyBAMA, and those that are not, will be within the next couple of months. As with any new system or process, there will be a learning curve and it is expected that new users will have questions and need a little extra help until they become more familiar with the the new process. We have compiled a list of frequently asked questions for your convenience. We also have reference material and training videos to help ease the transition. If you find that you need a little more “hands on” help, we encourage you to take advantage of our in-person help sessions.

As always, please contact us if you have questions or need help. We will provide more helpful hints about buyBAMA in the coming months.

Planning for Summer

  • May 2nd, 2016
  • in News

Summer is just around the corner. Spring semester will end soon and thoughts will turn to, “What projects do we need to complete this summer?” Please remember to plan ahead and get your summer projects started early. Whether you are ordering supplies, upgrading a classroom, or renovating a space, please allow plenty of time for Purchasing to address your needs. Your project may need to be formally bid and lead time for suppliers must also be considered. Summer is a busy time for projects on campus, and we don’t want you to realize in June that it’s too late to get your project completed before the fall semester begins. Purchasing is already getting busy with projects that will take place over the summer months, but our staff will be happy to assist you with your needs for upcoming purchases and projects.

Purchasing at a Public University

“I need to purchase a laptop. Why can’t I just go online and order one?”

Purchasing at a public university can be a challenge. As purchasing professionals at The University of Alabama, the Purchasing Department must first adhere to all laws, both State and Federal, when making decisions about the expenditure of state funds. Second, we must adhere to all University policies and procedures. Last, we must adhere to sound business practices.

The laws of the State of Alabama are the reason we go through a formal bid process on many of the items we purchase. The Purchasing Department has established contracts with approximately 300 vendors in an effort to expedite purchases and use volume purchasing to lower costs. Using these established contracts will ensure your purchase is legal and cost-effective. The Purchasing Department staff is always available to assist with any issues or questions you may have.

Staples eReceipts

Staples Advantage has launched a new system to email eReceipts for all orders. This is an effort to help ensure each user has a copy of the purchase to include with their P-Card Packet. End users will receive an email from eReceipts@staples.com with an itemized copy of their order. Please be sure this email address is not blocked.