Planning for Summer

  • May 2nd, 2016
  • in News

Summer is just around the corner. Spring semester will end soon and thoughts will turn to, “What projects do we need to complete this summer?” Please remember to plan ahead and get your summer projects started early. Whether you are ordering supplies, upgrading a classroom, or renovating a space, please allow plenty of time for Purchasing to address your needs. Your project may need to be formally bid and lead time for suppliers must also be considered. Summer is a busy time for projects on campus, and we don’t want you to realize in June that it’s too late to get your project completed before the fall semester begins. Purchasing is already getting busy with projects that will take place over the summer months, but our staff will be happy to assist you with your needs for upcoming purchases and projects.

Purchasing at a Public University

“I need to purchase a laptop. Why can’t I just go online and order one?”

Purchasing at a public university can be a challenge. As purchasing professionals at The University of Alabama, the Purchasing Department must first adhere to all laws, both State and Federal, when making decisions about the expenditure of state funds. Second, we must adhere to all University policies and procedures. Last, we must adhere to sound business practices.

The laws of the State of Alabama are the reason we go through a formal bid process on many of the items we purchase. The Purchasing Department has established contracts with approximately 300 vendors in an effort to expedite purchases and use volume purchasing to lower costs. Using these established contracts will ensure your purchase is legal and cost-effective. The Purchasing Department staff is always available to assist with any issues or questions you may have.

Staples eReceipts

Staples Advantage has launched a new system to email eReceipts for all orders. This is an effort to help ensure each user has a copy of the purchase to include with their P-Card Packet. End users will receive an email from eReceipts@staples.com with an itemized copy of their order. Please be sure this email address is not blocked.

Retirement

  • February 4th, 2016
  • in News

Pollye HardyWe would like to take this opportunity to congratulate Pollye Hardy on her retirement. Pollye spent over 35 years serving the University in various roles. She retired February 1, 2016 and is looking forward to her next adventure. Please join us in congratulating and thanking Pollye for her years of service and dedication to The University of Alabama.

Equipment Purchases Exceeding $5,000

  • January 7th, 2016
  • in News

The Scientific and Engineering communities often make purchases of equipment or systems, in which the price exceeds $5,000.  When placing such orders, please provide Purchasing with the building and room number for where the item(s) will be housed.  This information is helpful in communicating with Property and Inventory Management and obtaining any reviews necessary from Construction AdministrationFacilities or Environmental Health and Safety.   Property and Inventory Management needs to know where to take equipment asset tags and whom to contact.  It is beneficial to Construction Administration/Facilities or EHS as well, as they are able to review the final location and determine if the area is acceptable from a mechanical, electrical and safety standpoint.

Physical Therapy Services

  • December 3rd, 2015
  • in News

The Purchasing Department has recently negotiated a new contract for physical therapy services.  Our new provider, Drayer Physical Therapy, will be offering these services at the Student Recreation Center. Therapy is available to students (full and part-time), UA OJI patients, Student Recreation Center members, faculty/staff/alumni and their eligible dependents and/or spouses, and the general community with a doctor’s prescription. If you or someone you know has a doctor’s prescription for physical therapy services, please consider Drayer Physical Therapy.  They are available from 8:00 a.m. to 5:00 p.m., Monday through Friday at 348-3904.

Beware of Toner Scams

  • November 4th, 2015
  • in News

Recently there have been several reports of toner scam phone calls.  The calls come from 384-9000 which means that the caller ID has been blocked.  The individual identifies himself as Mr. Davis with Insight Services and pressures the employee for a credit card number so he can process the order.

However, there are numerous companies that target the University trying to get departments to order toner from them. We have contract vendors for our copier and printer toner. Neither vendor will ever contact you asking you to place an order. If you do receive calls about ordering toner you should decline or refer them to Jana Weaver in the Purchasing Department.

The companies that call are typically very persistent and will try to make it sound like they are our contract vendors or you have placed an order with them previously. They will try any way they can to get you to order, including offering free samples that are not free. Please do not give your information to these companies. If you have any questions or concerns please contact Jana Weaver by email or at 205-348-3954.

Licensing Approval Now Required

  • October 6th, 2015
  • in News

Purchasing has been assisting Trademark Licensing with the implementation of the Licensing Approval Form over the past several months. Licensing has reported they are seeing a lot of departments utilizing this form, and it has worked well. Due to its success, Trademark Licensing has determined that they are ready to require the form for all purchases of items that bear University logos or insignia that refer to any University department or program. We, in Procurement Services, will comply with this by verifying that all impacted purchases have a copy of the approved form included. We appreciate your assistance in making this transition go as smoothly as possible. If you have any questions please see the Trademark Licensing website.

Laundry and Dry Cleaning Services

  • September 1st, 2015
  • in News

Do you have University-owned items such as tablecloths, uniforms, costumes or bedding which need to be cleaned?   Royal Fine Cleaners is the contract vendor to provide this service for you.   The standing contract covers laundry and dry cleaning services.   You may drop off the items at any Royal Fine Cleaners or arrange to have them pick up the items (for a nominal fee).  In order to schedule a pick up, please call 391-0034, and select Option 5 for the University.

Stocking up on office supplies?

  • August 3rd, 2015
  • in News

As we begin to prepare for another school year to start, be sure your department is prepared as well.  All office supply orders need to go through our contract vendor, Staples. There is a special website set up to provide The University of Alabama’s discounted pricing.  If you do not have a log-in for the website, our representatives would be happy to help with that.  Anyone in your department can be set up with a log-in even if it’s just for viewing purposes.  If you have any questions please contact Jana Weaver, jweaver@fa.ua.edu. For the website link or our representative’s contact information please see the Standing Contract page.