Per Section 41-16-20 of the Code of Alabama, any purchase request or contract for like or similar products and/or services that total $15,000 or more must be competitively bid (with limited exceptions). A purchase request or contract cannot be split up to avoid the $15,000 bid threshold. Review Alabama’s Competitive Bid Law.
Purchasing assists with the issuance of two different types of bids based on situational needs:
- Invitation for Bid (IFB)
- Request for Proposals (RFP)
IFB’s are appropriate when specifications are already known and when price is the primary factor for award. RFP’s are appropriate when the general scope of work is known, however, there is more than one potential solution and pricing is evaluated on the overall best value to the University. See Purchasing’s Competitive Bid Process webpage for additional information.
What type of bid meets your needs? Please contact the appropriate Purchasing staff member for bid guidance for your specific situation.