The Hardware and Software Acquisition Process is intended to assist departments with the selection, purchase and, if applicable, implementation of technology-related products and services. Consultation with the Office of Information Technology and Purchasing early in the process will help avoid delays later.  Many departments have chosen a technology solution only to find that at the time of purchase they had not taken into consideration the technical implications of their solution, or a solution already exists, therefore experiencing significant delays when attempting to remedy the situation.

This process applies to:

  • Implementation of a new or upgraded multi-user system
  • Solutions requiring an interface to an existing system, such as Banner
  • Contracting with a third party service for software
  • Implementing an e-commerce solution
  • Purchase of servers, network equipment, digital signage, and classroom audio/visual equipment
  • This process does NOT apply to the following items on standing contract:
  • Desktops and laptops – Apple and Dell
  • Computer accessories, peripherals, and supplies
  • DVDs, CDs and videotapes
  • Software (see OIT Software Licensing for site and volume licensing contracts; the specific conditions for each software product are included on this site)
  • Printers and toner cartridges
  • Backup tapes
  • Camcorders, digital cameras, DVD players

The above lists are not all inclusive and are subject to change.

What do I do next? 

Please send constructive feedback regarding this new process to so we may continue to refine it.