Category: News

Renting a Vehicle

  • March 2nd, 2015
  • in News

The University of Alabama uses Enterprise Holdings as our contract vendor for vehicle rentals.  This includes Enterprise Rent-A-Car and National Car Rental.  Departments are welcome to rent vehicles for Faculty, staff, students and visitors needing vehicle accommodations for official University business.  Renters will need to be 21 years of age and have a valid driver’s license.  For your convenience, Enterprise offers a corporate program that allows University departments to set up a corporate account so vehicles can be rented for those who do not possess a University P-card.  For detailed instructions regarding Enterprise please visit the standing contract page.

And as always, departments are encouraged to contact the Purchasing Department and speak to Patrick Sexton, Senior Buyer, at (205) 348-0064 for assistance or additional information regarding vehicle rentals.

Toner Scams

  • February 4th, 2015
  • in News

There are numerous companies that target the University trying to get departments to order toner from them. We have contract vendors for ourcopier and printer toner. Neither vendor will ever contact you asking you to place an order. If you do receive calls about ordering toner you can decline or refer them to Jana Weaver in the Purchasing Department.

The companies that call are typically very persistent and will try to make it sound like they are our contract vendors or you have placed an order with them previously. They will try any way they can to get you to order, including offering free samples that are not free. Please do not give your information to these companies. If you have any questions or concerns please contact Jana Weaver by email or at 205-348-3954.

Contract Reminder

  • January 5th, 2015
  • in News

The University has a contract with Home Depot for in-store and online purchases. Any building supply items available at Home Depot may be purchased under this contract. When making your purchase, check out at the Pro Desk in the store and use your P-Card. If you cannot find your item in the store, check Home Depot’s website www.homedepot.com.

If the item is available on their website, contact Robin Schmitt at rschmitt@fa.ua.edu in Purchasing for the tax exempt account number before placing your order. The item can be ordered and shipped to your department or to the local store.

T-Shirts

  • December 1st, 2014
  • in News

The Purchasing Department currently has two bids for t-shirts. If you plan to purchase t-shirts as a promotional item, please be sure you are using one of the contract vendors. The bids are awarded based on the brand of t-shirt you are purchasing. If you are not sure which brand you’d like to purchase, you may get quotes from both companies to assist in your decision. Ad-Wear and Specialty of Texas has the contract for Comfort Color shirts and Will Enterprises has the contract for Hanes and Gildan shirts. If you are looking for another brand or have any questions, please contact Jana Weaver, jweaver@fa.ua.edu or 205-348-3954.

Also, remember all artwork needs to be approved through Cole Price, Director of Trademarks and Licensing prior to any promotional items, including t-shirts, being purchased. All contract vendors are CLC Licensed.  If you are purchasing any promotional items that are not currently under contract, you will need to use a CLC Licensed vendor. More information can be found here.

Moving & Relocation

  • October 4th, 2014
  • in News

Do you know how Moving & Relocation allotments work?  How about which moving costs are reimbursable?

Each department determines an allotment amount for new employees that can be used for moving expenses.  That allotment amount covers household, office and laboratory relocation costs (including up to 30 consecutive days of storage).  After final moving costs, if there is money left within the allotment amount, an MDV can be completed to reimburse for out of pocket moving expenses such as:  pre-moving travel, lodging and meals (house hunting trip after accepted job offer); travel, lodging and meals during the move and temporary quarters & meals after move to Tuscaloosa area.  These expenses are not allowable on the P-Card.

However, please be advised that unused allotment money is not refunded to the new employee.  If you have any questions, please contact Gieva’ Patton,gpatton@fa.ua.edu, 205-348-6506.

Do You Know How Moving & Relocation Allotments Work?

  • October 4th, 2014
  • in News

Do you know how Moving & Relocation allotments work?  How about which moving costs are reimbursable?

Each department determines an allotment amount for new employees that can be used for moving expenses.  That allotment amount covers household, office and laboratory relocation costs (including up to 30 consecutive days of storage).  After final moving costs, if there is money left within the allotment amount, an MDV can be completed to reimburse for out of pocket moving expenses such as:  pre-moving travel, lodging and meals (house hunting trip after accepted job offer); travel, lodging and meals during the move and temporary quarters & meals after move to Tuscaloosa area.  These expenses are not allowable on the P-Card.

However, please be advised that unused allotment money is not refunded to the new employee.  If you have any questions, please contact Gieva’ Patton, gpatton@fa.ua.edu, 205-348-6506.

Fiscal Year End

  • September 2nd, 2014
  • in News

As our fiscal year end approaches, Purchasing is beginning to see an increase in requests for purchase orders and bid requests.  We have over 200 approved contracts that may be utilized to address last minute needs.  Our staff can assist in bidding any last minute items as well.  Fiscal year 2014 funds may be encumbered up to the close of business on September 30, 2014.  All orders that are anticipated to be received and invoiced before September 30, 2014 must be ordered using 2014 funds.  Please remember our staff is ready to assist you with your purchasing needs during the last month of this fiscal year.