When is the Right Time to Engage Purchasing?

Purchasing encourages campus partners to research products and services to determine what best suits their needs.  If the preferred product or service is not available from an Approved Contract Vendor and is anticipated to exceed the State competitive bid threshold of $15,000, it is very important to engage Purchasing before getting too far down the road.  Purchasing can assist with determining if a competitive bid will be required or if the purchase qualifies as a sole source.  This determination needs to be made early in the process to ensure Purchasing compliance as well as preventing any accidental commitments to vendors that cannot be fulfilled due to compliance obligations.  Please refer to our Purchasing Guidelines and Competitive Bid Process webpages for associated information.  As always, please contact Purchasing at uapurchasing@fa.ua.edu or 348-5230 with any questions.